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Privacy Statement

At Bennet & Boss, we are committed to handling personal data with the utmost care and discretion. Our goal is to meet the expectations of our candidates and clients by employing well-protected information systems and transparent privacy practices. In compliance with the General Data Processing Regulation (GDPR/AVG) and anticipation of the ePrivacy Regulation, we present our updated Privacy Statement outlining how we handle your personal data. 

Bennet & Boss Overview

Bennet & Boss, located in The Hague at Laan van Nieuw Oost-Indië 131H, 2593 BM, is responsible for processing your personal data. 

Data Collection

We collect personal data from various sources:

  1. Visitors and/or users of our website and LinkedIn profile:
    • We gather data to optimise and improve user experience. 
    • Data processing includes consent, execution of agreements, and compliance with legal obligations. 
  2. Business Relations:
    • We process personal data of employees from client companies for offers, maintaining relationships, and executing agreements. 
    • Data processing includes consent, execution of agreements, and compliance with legal obligations.
  3. Personal Relations:
    • We collect data when you visit our website, make inquities, or apply through various channels. 
    • Data processing includes consent, legitimate interests, and compliance with legal obligations. 

Data Sharing

We may share your personal data with:

  • Subcontractors, suppliers, and third-party service providers. 
  • Clients for whom you work or have worked through Bennet & Boss.
  • Individuals and organisations related to your reference or suitability. 

International Data Transfer

Your data may be transferred outside the Netherlands or the EU. We ensure adequate protection and only transfer data to countries with suitable data protection laws. 

Your Rights

In the context of privacy and data protection, you have the right to access, rectify, delete, object, and request data transfer. Consent withdrawal is also applicable for candidates, seconded, and clients with accounts on our website.

How to Withdraw Consent

If you have any questions, please contact your contact person and/or the office of Bennet & Boss. Contact details you can find on the website. If you are not aware who your contact person is, you can also contact us via www.bennetboss.com. If you have any complaints, please let us know, so that we can help you and if necessary, adjust and/or improve our services and/or work processes.

If you have any questions, comments or complaints about the protection of your personal data by Bennet & Boss, please contact the office or your contact person. Contact us by writing to Bennet & Boss, Laan van Nieuw Oost-Indie 131H, 2593 BM in The Hague or via this form.

You can reach our data protection officer via the following e-mail address: privacy@bennetboss.com You have the right to submit a complaint about the processing of your personal data to the Personal Data Authority.

If there is a (suspected) data breach or you suspect loss of or unauthorized access to personal data, please let us know immediately. We request you to report this via this e-mail address privacy@bennetboss.com.

Security

Bennet & Boss aims to optimally protect your personal data. We do that based on our information security policy. In order to execute this, we have taken physical, administrative and organizational measures to prevent unauthorized use, taking into account the latest technology. These measures are regularly evaluated and, if deemed necessary, updated.

In order to guarantee the same level of protection, Bennet & Boss has agreed with data processors to incorporate the same measures in case data is processes to provide services or carry out assignments. Be aware that you are responsible for the security of your computer equipment and/or telephone and your own internet connection, and beware that it is never 100% secure. Sending personal data via the internet is therefore at your own risk.

Amendments

Bennet & Boss may make changes, additions or amendments to its Privacy Statement for a variety of reasons. The most current Privacy Statement can be viewed at all times on the website. We recommend that you regularly read in the Privacy Statement. This version was drawn up in May 2018.

More information

Visitors and users of our website.

When you visit our website or our corporate LinkedIn profile, we collect information regarding your device, browser and how you use our website or our corporate LinkedIn profile. This information helps us to improve the website or the corporate LinkedIn profile as per your convenience and usability for us to provide you the best possible service.

More information regarding which personal data we process, why and how long we store your information, you can read here.

Which personal data we collect from you

In general, our website can be visited and the corporate LinkedIn profile can be used without your personal data being passed on to us.

We collect non-identifiable information about users of the website and the LinkedIn profile, such as, the date and time of access, the source from which you were linked and/or redirected to our website, the operating system you use, which parts of the website or app you visit, the pages of the website or app that you visit, information about the type of device you use and the material you send or download from the website.

Bennet & Boss uses cookies and online web statistics. We do this to see how visitors use our website. This information helps us improve the site. A cookie is a file that is stored on your computer. These cookies can be recognized during a follow-up visit to our website. You can read more about this in our cookie statement.

As soon as you provide us with data, by filling in a form, applying for a job or registering online by creating an account, we process the data that you provide to us.

We ask that you only provide us with information that is accurate and relevant.

We collect personal data from you in order to;

  • be able to respond to questions, tips, feedback, applications or requests, in case you have completed a form or have left behind a contact request online;
  • be able to provide information about our services and other activities and be able to better tailor them to your wishes and qualities;
  • actively approach you for offers, events and other information that may be of interest to you;
  • be able to send emails, such as newsletters or job vacancy alerts, in case you have registered for this;
  • process and/or respond to your feedback or complaints to improve our services and resources or to be of better service to you.

How long do we save your personal data in our administration and database

We save your data in order to be able to meet the purpose for which it was collected. We determine the required retention period on the basis of legislation, regulations and possible claim risks, whereby our objective is that we do not save the data longer than necessary. See also our cookie statement.

We collect and process your data in order to execute our project services, including, intermediary services, project secondment, payroll, recruitment & selection, hiring and rehiring, employability and advice. More information regarding which personal data we process, why and the retention period of the data, you can read here.

Which personal data do we collect from you

We process the personal data that are necessary for our services; part of this data is mandatory to be able to use our services as we cannot provide our services without this data. Additional data may be desirable to obtain a better match between our services and your wishes, qualities and/or availability. Additional data can also be used to meet more specific questions or obligations with regard to the position and/or from clients. We ask that you only provide us with information that is accurate and relevant.

We may also collect (contact)details from you, in case you have publicly released this information, but only if we have a legitimate reason to assume that you would be interested in work or our services. In that case we will contact you to discuss the possibility of you registering with us, in accordance with our terms and conditions and in adherence to this Privacy Statement. You are yourself responsible for personal data you have yourself publicly released via or on the internet. Tip: check regularly online to see if there is no information circulated without your knowledge and/or consent.

More specifically, it concerns the following (documents with) personal data.

Upon registration

  • Name, address, residence details, e-mail address and other contact details;
  • Date of birth, age, gender;
  • Curriculum Vitae (CV), information regarding education, internships and work experience;
  • Data regarding training and education and/or testing, that you have followed or have done yourself or via us;
  • Data in regard to availability and leave;
  • Data that may be important in the context of the assessment of your suitability as a candidate, for example references and certificates;
  • Passport sized photo and video (introduction) - on a voluntary basis;

The identification may be stored and checked during the recruitment and selection process in order to determine whether you are eligible to work in the Netherlands. In case you do not start working via Bennet & Boss within 12 weeks or more, the initially stored identification will be removed and deleted.

We are committed to an inclusive work field that includes everyone who is willing to work. We request data regarding gender to be able to effectively communicate with you, regarding your age to be able to identify you in our database and to determine whether we have certain obligations, with regard to salary and whether we are entitled to forms of subsidy.

When you are able to start working for Bennet & Boss

  • Nationality, social security number, identification, work permit;
  • Other data related to personnel, salary and absence registration;

In case you are hired and rehired via Bennet & Boss;

  • Data necessary in the context of limiting the hirers liability, such as name and address, residence, date of birth, social security number, type of identification, identification number and period of validity and if at hand: residence permit, 30% declaration, work permit;

Bennet & Boss only records special personal data if it is necessary to meet its legal obligations, or if otherwise permitted by or pursuant to the law. By "special personal data" we mean; details in regard to race or ethnic origin, political views, religion or philosophical belief, genetic and biometric data, health, sexual life, trade union membership, criminal personal data and/or personal data regarding unlawful or disturbing behaviour.

Why do we collect your personal data

We collect and process data in order to execute our project services, including intermediary, secondment, payroll, recruitment & selection, hiring and rehiring, personal development, employability and advice.

We collect personal data from you in order to;

  • Communicate with you in a correct and clear manner;
  • be able to respond to questions, tips, feedback, applications or requests, in case you have completed a form or have left behind a contact request online;
  • be able to provide information about our services and other activities and be able to better tailor them to your wishes and qualities;
  • actively approach you for offers, events and other information that may be of interest to you;
  • be able to send emails, such as newsletters or job vacancy alerts, in case you have registered for this;
  • process and/or respond to your feedback or complaints to improve our services and resources or to be of better service to you;
  • improve our services; for example, if we record conversations for training purposes, we will inform you in advance;
  • be able to assess your suitability and availability in regard to our intermediary services for a permanent position or an assignment. There can be made use of test results, reference checks and social media (only if this is relevant for the position and in indicated in the vacancy text);
  • gain insight into potential companies for work and how we can support or advise in the job search;
  • introduce you to our clients, which can be done by means of sound and/or visual material, such as videos or photos, only if you have provided these to us on a voluntary basis or have had them provided to you;
  • plan you as best as possible according to your wishes and availability and the possibilities with our client;
  • maintain a professional relationship and record this in an administration;
  • record an assignment in an agreement with the client and to maintain and fulfil this agreement;
  • promote your personal development and employability, through training, education and testing;
  • manage information, taking care of internal audits and operational safety and conducting audits and auditing for management purposes;
  • meet quality objectives such as certification;
  • be able to claim subsidies, premium discount and/or wage cost benefits;
  • be and maintain compliant to laws and regulations, including but not limited to identification, labour legislation, tax and social security legislation, retirement, fraud prevention and national and international sanctions legislation.

How long do we save your personal data in our administration and database

We determine the required retention period on the basis of legislation, regulations and possible claim risks, whereby our objective is that we do not save the data longer than necessary.

Details, such as CV, work experience, training, test results are available up to two years after the last contact, if you have since then not worked for Bennet & Boss. You will receive a message from us one year after the last contact moment as well as after two years after the last time you were registered with us.

If you no longer want to be mediated, you can indicate this at our office at Bennet & Boss or at your contact person. You will no longer be approached and/or mediated by Bennet & Boss. Your personal data is still available for three calendar months in a protected environment (with Recruitment & Selection this period is 24 months) in connection with claim risks. In this protected environment, your data is only available to Bennet & Boss under strict conditions in accordance with the objectives and deadlines set for that purpose. Your data will be permanently deleted after the aforementioned periods.

When you are working or have worked for Bennet & Boss

Your personal data is available up to two years after the end of your employment period. Certain personal data are available to Bennet & Boss for a longer period of time for purposes such as claims, audits and tax obligations. You can find more information about this in the GB project agreement.

If you no longer want to be mediated, you can indicate this at our office at Bennet & Boss or at your contact person. You will no longer be approached and mediated by Bennet & Boss. In that case, your personal data will be archived after two years in a protected environment. Your personal data will then only be available to Bennet & Boss under strict conditions in accordance with the applicable goals and deadlines.

Business Relations

We process personal data of employees working for companies which we do business with, in order to (1) make offers and/or provide information regarding our services and other activities, (2) maintain a professional business relationship and (3) make and maintain an assignment agreement;

Which personal data we process, why, to whom we provide information and how long we keep your information, you can read here .

Which personal data do we collect from you

  • Name and contact details;
  • Job title and function;
  • Details of the company for which you work or represent;
  • Data to maintain a good business relationship with you;
  • Data for events and meetings.

Why do we collect your personal data

  • To properly execute the agreement and/or user conditions;
  • Communicate with you in a correct and clear manner;
  • be able to respond to questions, tips, feedback, applications or requests, in case you have completed a form or have left behind a contact request online;
  • be able to provide information about our services and other activities and be able to better tailor them to your wishes and qualities;
  • actively approach you for offers, events and other information that may be of interest to you;
  • be able to send emails, such as newsletters or job vacancy alerts, in case you have registered for this;
  • process and/or respond to your feedback or complaints to improve our services and resources or to be of better service to you;
  • improve our services; for example, if we record conversations for training purposes, we will inform you in advance;
  • be able to assess your suitability and availability in regard to our intermediary services for a permanent position or an assignment. There can be made use of test results, reference checks and social media (only if this is relevant for the position and in indicated in the vacancy text);
  • maintain a good business relationship with you;
  • to be able to send out invoices;
  • to determine your solvency;
  • to provide accurate reports.

How long do we save your personal data in our administration and database

We determine the required retention period on the basis of legislation, regulations and possible claim risks, whereby our objective is that we do not save the data longer than necessary.

The Hague.

Click here for the Dutch version of the Privacy Statement.

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