Document Control Specialist

Do you have experience with electronic document management systems and are you looking for an exciting opportunity to work on large-scale projects?

-

We are looking for a Document Control Specialist to manage and oversee the organisation, review, quality control and distribution of project documents using electronic document management systems.

-

Tasks & responsibilities:

• Use Hexagon for electronic document management.
• Accept, review, ensure quality control, and return documents to contractors.
• Assist engineers with document review and software issues.
• Communicate with the contractor's document control team and the IPT team for process standardisation, and resolving errors/issues for particular documents.
• Prepare and present reports on document status and timelines.
• Monitor document progress and identify delays, proactively communicate with owners's team and guarantee deadlines are met.
• Troubleshoot software issues and maintain detailed document histories.

• Bachelor's degree in Information Management, Business Administration, Project Management, or a related field.
• Prior experience in document control or a similar role is preferred but not required.
• Demonstrated ability to work on large-scale projects and adapt to changing requirements.
• Proven problem-solving skills and willingness to learn.
• Familiarity with project management principles is a plus.
• Experience with electronic document management systems.
• Strong communication skills to navigate diverse stakeholder interactions.
• Attention to detail and a team player.
• Excellent organisational and analytical skills.
• Flexibility and adaptability to adjust to changing project requirements.
• Proactive problem-solving abilities with a drive to take initiative and work independently.
• Experience in a multi-stakeholder environment is advantageous.
• A very good command of English is essential, and a solid grasp of Dutch is advantageous.
• Experience within the mining and metal sector is a plus.
• Business trips to Bilbao could be required.
• Ability to manage time efficiently and work under minimal supervision.