Senior Project Admin

Do you have experience in managing documentation, travel arrangements, and meetings while supporting large, dynamic project teams? Can you provide essential administrative support to ensure offshore project success?

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We are looking for a Senior Project Admin to manage documentation, travel arrangements, and meetings. You will ensure team compliance with project guidelines while collaborating closely with project stakeholders.

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Tasks & responsibilities:

• Maintain records, registers, and reports related to project documentation, travel, and weekly/monhtly updates to management.
• Manage agendas and oversee the arrangement and setup of congresses and board meetings.
• Fully handle travel and VISA arrangements for team members.
• Collaborate closely with administrative representatives to ensure project-specific requirements are met.
• Supervise project team members, ensuring adherence to project specifications and departmental guidelines.
• Support the setup of new projects with the Project Management team, including defining the future scope and activities.

• 10+ years of experience in project administration in a similar role.
• Strong communication skills and high-level of confidentiality.
• Experience with travel and VISA arrangements.
• Ability to quickly adapt to new company strategies and working methods.
• Proactive, flexible, and high organised.
• Proficiency in Excel, Word, and Outlook.
• Exceptional verbal and written communication skills in English, with native or fluent proficiency required.