Document Controller

Want a role where attention to detail directly prevents rework and delays? Do you like turning messy folders into clean, searchable libraries?

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We are looking for a Document Controller to keep the master document register, reviews, and vendor handovers running smoothly, so everyone works from the latest approved information.

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Tasks & responsibilities:

• Maintain the document register/MDR (metadata, versions, status, owners, due dates).
• Receive, quality-check, code, and file documents (drawings, specs, procedures, certificates, contracts).
• Manage workflows for review/approval (RFI/IFI/IFC/As-Built), and track comments and close-outs.
• Distribute the right revisions to internal teams and vendors, and recall superseded versions.
• Monitor document deadlines, chase overdue items, and report status/KPIs to the project lead.
• Prepare transmittals/submittals and package documentation for client handover.
• Support template/numbering standards and naming conventions, and fix inconsistencies.
• Perform spot audits for completeness, compliance, and traceability.
• Provide user support/training on the DMS and basic search/filters.
• Liaise with engineering, procurement, QA/QC, and construction on document queries and deliverables.

• 1-3 years of experience in document control or technical administration (EPC/engineering environment is a plus).
• Comfortable with DMS/EDMS platforms (e.g., SharePoint, Aconex, Asite, Meridian, Teamcenter, or similar).
• Strong version control habits and understanding of review/approval cycles.
• Solid Excel/Sheets skills (filters, lookups, pivots are a plus).
• High attention to detail, structures and deadline-driven; able to manage multiple workstreams.
• Clear communication in English (Dutch is a plus); service-oriented and proactive.
• Basic familiarity with MDRs, transmittals, metadata, and revision codes (training provided if needed).