Document Controller

Do you have experience maintaining accurate and organized document management systems to ensure seamless project operations?

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For one of our clients specialising in multidisciplinary systems for onshore and offshore projects, we are looking for a Document Controller.

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Tasks & responsibilities:

• Manage and control registers and files of internal and external documents.
• Check compliance and quality of documents to ensure adherence to standards and regulations.
• Distribute documents efficiently and oversee the project document flow for assigned packages or small projects.
• Act as the focal point for the project team regarding document control, ensuring effective communication and collaboration.
• Handle project-related correspondence and contribute to overall project documentation at the start-up of new projects.
• Select, record, and organise both analog and digital documents within established systems.
• Ensure proper storage and management of documents according to relevant standards and laws.
• Deliver required information and documents from the information system.
• Monitor submission, response, and retention deadlines for eligible documents.
• Initiate and implement optimisations in work processes, particularly in document and information supply.
• Attend progress meetings with the project team and contractors from various stations.
• Liaise with internal and external stakeholders, fostering effective communication with various contractors.

• Intermediate Bocational Education (MBO) or Higher Professional Education (HBO) level.
• 5-10 years of relevant Document Control experience in technically oriented organisations, preferably in the energy industry.
• Affinity with document management or information management packages.
• Proficient in Dutch and English, both verbally and in writing.
• Demonstrated organisational sensitivity and the ability to work collaboratively with diverse stakeholders.
• Professional, analytical, flexible, independent, and solution-oriented.
• Proven ability to think strategically about optimisations in documentation and information provision within projects and implement them effectively in project teams.
• Operational effectiveness and stress-resistant.