Document Controller - Energy Projects

Can you spot a missing revision or compliance issue in a sea of files before it turns into a costly problem? Can you keep complex projects running smoothly by ensuring every document is accurate and up-to-date?

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We are looking for a Document Controller to manage, organise, and ensure accurate, compliant, and efficient handling of all project-related documentation to supprot effective project execution.

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Tasks & responsibilities:

• Manage, maintain, and ensure accuracy and integrity of project-related documentation (drawings, specifications, reports, correspondence).
• Organise, track, and control documents, ensuring easy retrieval and proper storage.
• Ensure availability and distribution of the latest document versions to all stakeholders.
• Ensure compliance with company standards, project procedures, regulatory and quality requirements.
• Administer and maintain the document management system, ensuring meticulous data entry and data integrity.
• Perform systematic quality checks on incoming and outgoing documents.
• Record and maintain accurate documentation flow.
• Proactively highlight concerns and prioritise tasks to meet project milestones.
• Capture and implement lessons learned to improve processes and efficiencies.
• Provide guidance and support regarding document management tools and processes to internal and external stakeholders.
• Maintain security and confidentiality of sensitive information.
• Handle multiple smaller projects simultaneously.
• Manage the project mailbox, responding promptly to inquiries and ad-hoc requests.
• Support additional document control tasks as instructed by the Document Management Lead.

• At least 3 years of experience in Engineering Document Control.
• At least 3 years of experience in Vendor Document Control.
• Strong proficiency in Office 365, specifically Microsoft Word.
• Experience with Adobe Acrobat.
• Fluent written and sppken English skills.
• Ability to adapt effectively within a multi-cultural environment.
• Meticulous attention to detail and excellent organisational abilities.
• Strong collaborative and interpersonal skills.