Project Assistant

Are you someone who ensures nothing slips through the cracks when it comes to permits and regulatory documentation? Do you want to be part of a sustainable industrial project that requires precision, compliance, and collaboration?

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We are looking for a Project Assistant to support the Authority Engineer by coordinating documentation, tracking permits and approvals, and ensuring structured follow-up of regulatory and compliance activities within a technical project environment.

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Tasks & responsibilities:

• Support the preparation, formatting, and organisation of permit applications and authority documentation.
• Maintain structured filing systems for regulatory submissions, correspondence, and technical compliance files.
• Track deadlines, submissions, authority feedback, and approval statuses.
• Ensure timely reminders and follow-up with internal disciplines and external stakeholders.
• Verify completeness and accuracy of documentation before submission.
• Prepare meeting minutes, summaries, progress reports, and overview dashboards.
• Coordinate information flow between engineering teams and regulatory bodies.
• Support regulatory compliance processes in alignment with internal QHSES procedures.
• Assist in organising technical files related to permitting and authority requirements.

• MBO/HBO (Vocational or Associate level) or equivalent.
• Technical affinity preferred (mechanical, chemical, industrial, or engineering-related environment).
• Experience within a technical engineering or industrial project environment is a strong advantage.
• Experience with permitting processes, regulatory documentation, or document control is beneficial.
• Experience coordinating information across multiple disciplines and stakeholders.
• Proficient in English. Dutch is an advantage!
• Strong organisational and information-processing skills.
• High level of accuracy and attention to detail.
• Ability to prioritise tasks and manage multiple deadlines.
• Strong communication skills and team-oriented mindset.
• Structured, proactive, and able to work independently.