Senior/Lead Document Controlller

Can you lead a DC team and standardise templates, KPIs, and procedures? Do you have experience leading DC on EPC projects?

-

We are looking for a Senior/Lead Document Controller to own document control across complex EPC projects, governing metadata, revisions, workflows, and handovers while leading the DC team to right-first-time, audit-ready delivery.

-

Tasks & responsibilities:

• Own the Document Control Plan: define standards, numbering, metadata, and transmittal protocols across projects.
• Configure and administer the CDE/EDM (e.g., Aconex, Autodesk Construction Cloud, Asite/Procore/SharePoint): roles, permissions, workflows, and audits.
• Manage MDR/MIL (Master Document Register/List), discipline registers, and revision control (AFC/IFC/As-Built).
• Set up and run workflows for submittals, RFIs, vendor docs, deviations, NCRs, and tech queries, track due dates and actions.
• Coordinate vendor/contractor documentation (datasheets, ITPs, procedures, FAT/SAT packs) and ensure compliance with specs and contract requirements.
• Lead transmittals to/from clients, yards, and suppliers, ensuring distribution matrices are up to date and accurate.
• Drive quality checks (naming, metadata, versioning, watermarking) and resolve discrepancies fast.
• Produce KPIs & reports (overdues, cycle time, right-first-time, review backlog) and brief stakeholders.
• Plan and deliver engineering handovers and final dossiers (DHM/DMR/As-Built) to client O&M systems.
• Ensure alignment with ISO 9001/ISO 19650/information security requirements, supporting audits.
• Lead the DC team: coach, allocate workload, standardise templates/WIs. and onboard project members.
• Interface daily with Engineering, Procurement, Construction, QA/QC, and Commissioning to keep flows unblocked.

• 7-12 years of experience in Document Control on large EPC/EPCI projects (offshore energy, shipbuilding, heavy industry, infrastructure).
• Expert in EDMS/CDE administration (e.g., Aconex, Aurodesk Construction Cloud, Asite, Procore, SharePoint) and Excel/Power BI for registers/KPIs.
• Deep knowledge of MDR, revision states (IFR/IFA.IFC/AFC/As-Built), transmittals, and review cycles.
• Strong grasp of contract requirements for vendor documentation and client submittals.
• Comfortable leading a small DC team and partnering with discipline leads and PMO/QA.
• Solid understanding of ISO 9001/ISO 19650, information security, and audit readiness.
• Highly organised, detail driven, service-minded, and able to prioritise under time pressure.
• Excellent communication in English (Dutch is a plus), both verbally and in writing.