Project Assistant (Secretary of shared services)

Do you enjoy bringing structure to project administration, reports, contracts, and cross-department coordination? Are you accurate, analytical, and comfortable working with data, Excel, Power BI, and multiple internal stakeholders?

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We are looking for a Project Assistant to support several key departments by coordinating project administration, reporting, contract follow-up, and organisational activities within an international technical environment.

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Tasks & responsibilities:

• Support the administration of Product Development, New Technologies, Legal, and commercial technology-related departments.
• Organise and monitor project administration, including project progress, time recording, and R&D activity records.
• Support European project administration by collecting financial information, preparing financial statements, and coordinating with project participants.
• Prepare and consolidate monthly KPI reports on innovation, covering initiatives, costs, hours, and planning.
• Support the Legal department with secretarial activities, filing, and follow-up of contract legalisation processes.
• Help structure the interface between R&D and Legal to improve service continuity and information flow.
• Maintain departmental tools, procedures, and historical databases.
• Support the organisation of customer events and conferences, and the initiation of commercial contracts.
• Coordinate with internal stakeholders such as Finance, Tax, Engineering, Innovation, Product Development, New Technologies, and Cost Control.
• Ensure work is carried out in line with QHSES requirements, internal procedures, and quality standards.

• Bachelor's degree.
• Experience or affinity with innovation, technical project administration, or administrative support in an international organisation.
• Strong knowledge of Excel.
• Experience with Power BI is an advantage.
• Proficient in English; Dutch is a plus.
• Strong analytical skills and the ability to structure complex information clearly.
• High level of accuracy and attention to detail.
• Able to collect, process, and organise information from different sources.
• Independent, proactive, and able to manage tasks without constant supervision.
• Team-oriented, quality-conscious, and result-driven.
• Comfortable working with multiple departments and stakeholders in a dynamic environment.